Office Staff Assistant for Secretariat Office, Council for the Prairies

  • Prairies
  • Council for Prairies
  • Listing expires on Friday, 21 August 2020 at 21:26 (UTC)
About the Program
The Secretariat office is composed of qualified staff and volunteers who conduct business activities professionally, foster the values of our faith including respect, unity, and volunteerism, and strive for excellence through learning and sharing, while enhancing efficiencies. The secretariat offers continuity of institutional knowledge while also initiating continuous improvement with best practices over time
About the Role
The Office Staff Assistant works closely with, and seeks direction from the Administrative Assistant and Administrative Officer at the Council office. Responsibilties for this role include but are not limited to: 

  • Serving visitors by greeting, welcoming, and directing them appropriately
  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
  • Providing real-time scheduling support by booking appointments and preventing conflicts
  • Screening phone calls and routing callers to the appropriate party
  • Upholding a polite and professional demeanor via phone, e-mail, and mail
  • Maintaining security by following safety protocols and procedures and monitoring the logbook
  • Maintaining a safe and clean reception area
  • Supporting continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
About You
  • Preferably between the ages of 21-50
  • Proficiency with computers
  • Comfortable with general office tasks
  • Strong verbal and written communication skills
  • Genuine desire to meet the needs of others
  • Strong attention to detail 
  • Desire to be proactive and create a positive experience for others
  • Prior administrative experience is an asset. 
  • Ability to speak multiple languages is an asset
The weekly commitment for this position can vary anywhere from two to four hours depending on the needs of the day. We have weekday, evening and weekend options. We ask for a minimum commitment of 3-shifts per week for a minimum of three months.
Time Commitment
  • 4 hours/week
  • 24 August 2020 to 24 August 2021


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His Highness Prince Aga Khan Shia Imami Ismaili Council for Canada
The Ismaili Centre
49 Wynford Drive
Toronto, Ontario M3C 1K1
Tel: +1 (416) 646-6965